Admin Assistant to CEO & Managing & Cultural Director

2 months ago


Entry level
Administrative assistant

About Us

Futurecity is a multidisciplinary culture agency, set up to reflect the burgeoning worldwide interest in culture-driven placemaking and regeneration. Futurecity has encouraged the property sector in the UK to use art and culture as part of a toolkit for providing a contemporary narrative for our towns, cities and urban centres.

About the Role

We are looking for a confident Administrative Assistant to work with our CEO and Managing & Cultural Director in our London office located in Clerkenwell. We need a creative individual with a background in Arts / Design / Architecture who can administer priorities, represent the organisation, handle details of the Director’s schedules and be excited by our work and feel confident with the arts world on a basic level to clients, associates etc. If you meet our essential criteria and are looking for a role in a friendly, creative and exciting team, please send your CV with a short cover email explaining your interest to Anna Haylock, HR Manager on N.B. This role has previously been advertised however we have since changed the skillset required for the role. Previous applicants need not apply. Unfortunately, volume of interest means we cannot RSVP or provide feedback to unsuccessful applicants.

What You're Gonna Do

DIARIES & APPOINTMENTS: - Organising and managing diaries and making appointments; keeping atop of changing needs and flagging issues proactively - Client Liaison on behalf of the Directors - Arranging travel, visas and accommodation - Setting up equipment for meetings, conference and video calls - Meeting and greeting clients and arranging refreshments - Screening phone calls, enquiries and requests, and handling them when appropriate - Dealing with incoming email and post ASSISTANCE - Organising and attending meetings on occasion to take notes and ensuring the managers are well prepared for meetings - Working with the Project Managers and Heads of Department to juggle priorities for the CEO and Cultural Director - Preparing drafts of presentations and assisting with proposals - General office management, keeping the office neat and supplied - Devising and maintaining office systems, including data management and filing - Proofreading and checking copy - Potential to assist with projects FINANCIAL - Data entry of office expenditure - Compiling expenses for CEO and Cultural Director

About You

- Expert in all things admin and organisation - Exceptional attention to detail - Background or Interest in the arts / architecture / design industry / cities - Confident and creative in design software such as InDesign and Illustrator - Tech savvy as you’ll be setting up audio visual equipment, using macs etc. - Global awareness to understand different time zone issues and managers who are frequently travelling - Highly efficient communicator - Proactive and friendly attitude - Multi-tasking ability and flexibility to work in a dynamic and ever-evolving environment - Works well under pressure to meet tight deadlines - Global awareness to understand different time zone issues and managers who are frequently travelling


What We Offer

9.30am - 6pm Monday to Friday 6 months probation


£25k per annum

International Candidates

Unfortunately, it seems like this job is not available for international candidates. Unless you’re eligible for a work visa otherwise, please double-check with the company.